Intranet Mail System

[Academic_Project Reports]

The aim of the project was to develop an Intranet web based mail client system connecting to a Linux server running a mail server and with Apache as the web server. The aim was to implement the necessary functionality to the users such as receiving and organizing mails through IMAP and Sending mails using send mail. All these are provided with the graphical interface so that the users can do their desired work smoothly. Apart from that, the administrator can create and delete user accounts through the Cyrus Server.

The system starts with the welcome page prompting the user to establish his authentication. He is allowed to see his mailboxes, read mails and send mails to the other users only after his/her account is verified.

Presenting Intranet Mailing System is manually providing services to employees of departments of an Organization. Employees have to go departments to know some particular information. Sometimes information is passed by manually between departments .This manual system will take time to pass the information and sometimes it causes lost of information also. This causes lost of employee time also.

Need for new System:

Now a day the organizations are growing fast and are increasing in size also. So there organizations are divided into departments. In the fast growing world the information is need as fast as possible. This can be accomplished by passing the information quickly. Quick passing of mails is not possible in load manual systems. Because in manual systems the mails are passed through persons from one department to another. But it takes mush time and risk also .This leads the inconsistency of information. So we need a system which is both quick and accurate. This can be achieved by mailing system.

Electronic mailing system sends the mails spontaneously without requiring the parties be available at the same instant. Furthermore mails can be send more people at the same time. It also leaves a written copy of the sending mails that can filed away. It much cheaper than the manual system. Although electronic mail can be viewed as just a special case of the file transfer. The ultimate senders and receivers are always people, not Machines. This fact has resulted in electronic mail systems being constructed as two distinct, but closer related parts: One providing for the human interface composition, editing and reading mail and one for transforming mail i.e means managing mailing lists and providing notification delivery.

Advantages with the proposed system:

The user of Intranet Mailing System are given a unique login id and must give the correct password. It gives total security for us. So unauthorized user can't allowed to see our messages. Even if the user forgets his/her password reminding facility by which the user can recollect the password and log into the system.
The main advantage of the Intra mail system is it's security feature allowing only registered users to access the system and preventing any hackers, unauthorized users.
As the access for the IMS is only restricted to the people registered within the organization itself and information is transferred within the organization itself, and all this transformation will be up to some limit so the data transformation will be fast.